The Significance Of Monitoring CSR Initiatives With A CSR Impact Report
How To Create Impact With CSR Funding?
It’s important to tap into local resources and make the community of the target area a part of the development projects. It’s equally important to make them aware of any changes that would alter their future for the better.
For instance, companies can offer HYV (high-yielding variety) seeds to the farmers of a village for a better yield. However, it would be impactful only if the farmers were taught about the care and conditions required to grow these crops.
A great way to measure the impact of CSR funding is by setting up a ‘Monitoring Committee’. This committee would ensure that everything is perfect, right from the planning of the initiative to its maintenance. Periodic visits to the project site and routine reviews would eliminate any flaws or issues.
A CSR Assessment or CSR Impact Report, thus, is crucial to any CSR project and should include the ideas and feedback of all the stakeholders. This report should be reviewed on a regular basis and any changes should be documented so that the project implementation team is well aware of it.
Independent Assessments:
Third party assessment is another thing that the corporates can consider. This would help in proper evaluation of the company’s initiatives and the impact they have on society as a whole. An unbiased and independent organisation would always be a better judge of their CSR initiatives than an internal team. A third-party observer would not only look after the expenditure, but also deliver proper feedback ensuring the money is not spent in vain, and that company brings substantial changes to society.
Social Return on Investments (SROI)
Going a step ahead would be to undertake the social return on the amounts invested towards the various initiatives, projects & intervention. One needs to evaluate the SROI ratio for Intervention program to understand that for every rupee invested what is the social value created. Companies like Hindustan Unilever, Jindal Stainless Steel and Ambuja Cements, amongst others have published SROI Reports.
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https://upload.wikimedia.org/wikipedia/commons/thumb/6/63/Elementary_School.jpg/1280px-Elementary_School.jpg CSR Report: Key Factors And Presentation
Why A Company Should Produce A CSR Report?
- To benchmark an organization’s operations and result, in society and the environment, in line to know where and how they can advance.
- To convince stakeholders that a company is financing environmental and community stewardship.
Retaining Talent of your Company through CSR
What is CSR?
CSR or Corporate Social Responsibility is a business concept that adds meaning to an employee’s day-to-day work. The concept spreads across various worldly elements including the environment, health and safety, human rights, contributions to a nation’s developing economy, and even working conditions within the country. Whether it’s for the benefit of the environment or to reduce poverty around you, CSR ensures longevity, sustainability and growth which is a rewarding aspect for your organisation.
The current generation is motivated by personal values linked to their career. While profit and business impact is critical to the company, through CSR, employees can also look to making an impact on the society through their regular work. This incorporates sustainability into the daily work process—a factor that can be effectively achieved through CSR. A convenient way to achieve this is just spending 2% of the profits, as CSR ensures tenability and promotes a healthy advancement in the company’s development.
How To Incorporate CSR?
Despite the mandatory rule to integrate CSR in a company’s work operations, many organisations have failed to do so, posing a risk to their own sustainability without even realising it.
Let’s take a quick look into how companies can be pushed into incorporating CSR in their policies.
- Setting The Right Mindset
- Women Empowerment
Feminism is a concept that has been a topic of concern for several decades now, and at a global level. Despite a drastic decrease in female infanticide, child marriages, child labour, and an increase in the education of the girl child, the number of women working in firms across the country are quite alarmingly low. 60% of the companies across the country have a proportion of less than 10% of female employees.
CSR can extend its aid in social causes by providing career opportunities to women. Providing support to women who are interested in enterprise formation, specially through financial, marketing, and training components is a simple step that could be taken towards women empowerment.
- Equality For The Differently Abled
- Motivation At Each Level
CSR Stories: Communicate it Loud and Proud
Words can tell a great story, but gone are those days. Today, especially when communicating CSR stories, we can go by the saying “a picture is worth a thousand words.”
In fact, communication is a crucial component of any CSR strategy, and shouldn’t be dealt with haphazardly. Failure to notify external and internal stakeholders may keep them in the dark and can lead to a mistaken understanding of a company’s CSR purposes and objectives. As stakeholders are one of the reasons why CSR strategies exist in the first place, they should always be updated on CSR activity.
Words, data measurements, and statistics are definitely essential in sharing a company’s focus on CSR, but using more visual and compelling details such as testimonials and case studies to accurately represent a dedication to sustainability, that’s the way to break through.
In order to get noticed, bring in a powerful and compelling story that catches the attention of your audience. Having to articulate an authentic story is vital for engaging the target audience to interpret your vision into reality.
Knowing Your “Why”
Storytelling is imperative to expanding opinions that matter. Most powerful presenters begin with a story about personal impulses that led to the breakthrough idea. A great opening point for crafting your personal “I” narrative is to answer the question, “Why?”
As agents of change, sustainability experts prevail outside the pattern of the mainstream community. Uniquely inspired, it presents itself in the terms and words used to contextualize the project.
Give Information, Inspiration and Application
Data is extremely crucial, but numbers alone cannot influence people. A heartwarming story can, at least, prime the artistic mind to understand the possibilities within the data.
Good communicators use information and inspiration, as well as a third procedure: application. Teach your ideas, and motivate the audience to do the same.
News: Your Story
Once the “I” story is down, turn the content plan into media-sized bites to help communicate a memorable and consistent message that would build your brand trust. A key way to encourage media interest is with compelling statistics and data.
Appealing customers through cold calls to action are in full power, especially on social media.
No Picture-Perfect Company
It is natural for organizations to present only the good side of their company. But stakeholders can be suspicious if all seems too good to be true and understand that as a sign of hiding. CSR ventures should not be portrayed as the organization’s only purpose. CSR activities are combined with the company’s business, and this should be made clear in the CSR stories.
Be Relatable
To leave a place for communicating with the audience, stay adaptable. Make your story flexible by recording it in classified pieces so that it will be easy to mix and match.
Communication involves the packaging of ideas for diverse audiences and is an essential skill for agents of change. Far more nuanced than it appears, communication involves a broad range of techniques and strategies. Storytelling is one of them — but it’s a significant one.
Breaking systems and changing them takes a lot of work, and it can push anyone out of their comfort zone. The amazing thing about keeping a narrative in arsenal is this: people can shoot down your date or ideas, but one thing they cannot deny is the story.
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CSR Compliances – Permitted areas of intervention & Computation under The Companies Act
Although there has been a mass emergence of NGOs and charitable institutions over the past few years, India continues to be veiled by socio-economic issues that are detrimental to its progress.
The government sees this as a major challenge and has introduced policies to eradicate it completely. The main objective—social, economic, and environmental development to pave the way for self-sufficiency and sustainability.
One of the biggest steps towards securing a better future for the company came in the form of the Corporate Social Responsibility mandate.
Section 135 of the Companies Act, 2013 defines CSR as “a way of conducting business by which corporate entities visibly contribute to the social good.” In other words, socially responsible companies do not use resources and engage in activities to increase their profits but to blend economic, social, and environmental objectives with their own operations and growth.
Does Your Company Make The CSR Cut?
Until the Companies Act stepped in to make CSR mandatory for corporations, it was merely a voluntary step. Well, the times have changed. According to the Act, every private or public company in India, with a net worth of INR 500 crore, a turnover of INR 1,000 crore, or a net profit of INR 5 crore needs to contribute a minimum of 2% of its average net profit in the past 3 financial years to CSR activities.
However, failure to make the required disclosure in the Board report results in the following penalties under Section 134 of the Companies Act:
- A minimum fine of INR 50,000, which can go upto INR 25 lakh
- Imprisonment for a term extending up to 3 years with a minimum fine of INR 50,000 that can go upto INR 5 lakh
- Efforts to terminate hunger, poverty, and malnutrition, in addition to, focus on health care , preventive health care, and making safe drinking water accessible to the public
- Promotion of proper sanitation practices including contribution towards Swachh Bharat Kosh devised by the Central Government
- Construction of shelters for women, elderly, and orphans; encouraging gender equality, women empowerment, and curbing discrimination of the economically and socially backward masses
- Endorsing education and paying extra attention towards education and training of children, elderly, women, and differently abled in order to increase employment opportunities and provide quality livelihood
- Respecting the ecology, environment, and wildlife through sustainable approaches and nurture practices to maintain air, soil, and water health besides contribution to the Clean Ganga Fund advocated by the Central Government in order to reverse the damages done to the River Ganga
- Promotion and training of athletes participating in rural, paralympic, national, and Olympic events
- Safeguarding national heritage, art, and culture; restore monuments holding historical significance; configuring the setup of public libraries; and developing traditional arts and handicrafts
- Adopting measures to protect the interest of war veterans, widows, and their dependents
- Contribution towards Prime Minister’s National Relief Fund, Emergency Fund, or any other funds set up by the Central Government for relief, socio-economic development, and welfare of SC, ST, OBCs, minorities, and women
- Financial aid to technology incubators situated within academic institutions, approved by the Central Government
- Slum area and rural development
- CSR activities practised outside India
- Practices focused on employees and their immediate dependents
- Events such as advertisements, marathons, sponsorships, television programmes, awards, and charitable contributions
- Contributions made towards political figures/parties
- Expenses incurred as a result of any act/laws such as Land Acquisition Act or Labour Laws.
As mentioned earlier, companies need to spend at least 2% of their net profit of the past 3 financial year on CSR activities. It’s the duty of the Board of Directors to ensure that the stipulated amount is being spent on CSR initiatives.
However, it’s important to note that if profit computation has been done under the Companies Act (1956), they needn’t be recomputed under the 2013 Act. Given below are the particulars as per Section 198:
In the process of computation, credit shall not be awarded for the following amounts:
- Excessive surplus in profit and loss account upon enumeration of asset or liability at fair value
- Profits obtained through premiums on shares and debentures that are issued or sold by the company
- Profits fetched on the sale of any undertakings of the company or its subsidiaries, and profits of capital nature
- Profits made on the sale of forfeited shares by the company
- Variation of carrying amounts for an asset or liability identified in equity reserves
- Gains made on the sale of any fixed assets under the company’s undertaking(s), unless the company’s business itself deals with the sale or purchase of the aforementioned assets. However, if the sale amount of the asset exceeds the written down value, credit shall be awarded for the excess as long as it doesn’t exceed the difference between the original cost of the fixed asset and its written down value
- Variation in the carrying amount of an asset/liability under equity reserves, or excess in profit or loss account during unbiased, potential market price approximation of the asset/liability
- Super tax and income tax to be paid by the company under the Income Tax Act (1961) or any other tax levied on the company’s income that is not a part of the tax imposed by the Central Government on excess, abnormal profits, or special circumstances
- Loss of capital nature or undertaking(s) of a company without the inclusion of the excess on the written down value of any asset that is demolished, discarded, or sold over its scrap value or sale proceeds
- Voluntary compensations, payments, and damages made otherwise in the case of a liability originating from a breach of contract
Baseline Surveys – Choosing The Right NGO For CSR Funding
A baseline survey is one of the methods used by corporates to pick an NGO to sponsor as a part of their CSR initiatives.
Let’s look at what this method entails.
Baseline Survey – The Head and Tail of It
Baseline survey, in the simplest form, is the analysis of a current situation to help identify the starting point of any project. The purpose is to build an information base to assess and monitor the progress and effectiveness of a project if it has already been completed. The data collected also helps to decide whether starting a project is worth it in the first place.
With this method, tools and instruments of the highest standard are designed for the collection of data to make cross-site comparisons easy.
A baseline survey helps in choosing NGOs that use a planned approach in their developmental activities, and focus on the general welfare and rights of the unprivileged groups in society, environmental concerns, and animal welfare.
Generally, an external organization is hired to carry out the baseline survey work. Though sometimes, an internal project management team can also carry out the survey. The below listed are few areas to be assessed before selecting the implementing partners.
Objectives and geographic reach
A well-established NGO may rank well on governance and processes but may not have a suitable project that has defined in the CSR policies of the company. Hence the first and most important is to understand the vision and objectives of the NPO and ensure that it is in line to the CSR goals of the company. Secondly the community connects. A national level NGO may rich with name and fame but may not be able to perform well at your desired location compare to a local NGO in the area.
Impact
One of the most important factors that companies should look at is the impact of an NGO’s programs. Comparing the beneficiaries number while choosing implementation partners is not feasible because of varied definitions of impact across the sector, as well as the metrics used to determine impact. However an eye in to the past activities with logic may provide a picture of the same.
Scalability & Sustainability
The ability to scale up and its sustainability plans are a matter of concern before one partner with an NGO. It is important because NGOs should capable to build their capacity or to widen their reach as per the needs or demand of both the society and donor as well. Today the capacity and its reach of the identified NGO might be sufficient enough to take up the CSR activities of your company. But in future as the company grows, the NGO also should be ready to widen their operation. On the other hand the sustainability plans of implementing partner are also important. A block in the flow of fund in any reason should not discontinue the project in halfway.
Transparency
The problem of reporting is compounded by the lack of adequate regulation for NGOs to disclose information to the public, resulting in irregular reporting and ad hoc reporting procedures. This presents a serious problem to companies that require information about the NGO and their work for their own compliance.
A Comprehensive due Diligence
NGOs applying for CSR funds need to submit a few documents, the list of which depends on the social objectives of the concerned corporate. These documents are properly scrutinized and only then the application taken forward. The list of documents includes:
- Registration Certificate under Section 12A under Income Tax Act, 1961
- Trust Deed / MoA of the organisation
- The NGO has valid 12A or 80G certificate
- Mission and vision statement of the NGO
- IT Exemption Certificate under Section 80G
- IT Exemption Certificate under Section 35AC, if available
- Permanent Account Number (photocopy of the card)
- Annual Report of past three years
- Past two years external audit reports (if valid)
A baseline survey also helps in evaluating the future performance of NGOs by setting realistic indicators for achieving their future goals and targets.
An NGO might approach a corporate with a specific program in mind for which it requires funding. The corporate can then opt for a baseline survey to analyze and evaluate their program and take a final call on the sponsorship. Corporates can conduct these surveys even when not approached by an NGO and can reach out to one if they see favorable results.
Apart from helping a company pick an NGO to fund, a baseline survey can help in the following ways:
- It helps in understanding the primary and specific objective of various social programs and determining how realistic they are.
- It helps identify the organizational capacity and the background of the NGO and whether it can actually carry out the project and ensure its success.
- With a baseline survey, the corporate can know the nature of the NGO – whether it’s community, local, or national-centric, along with the core activities and purpose of the organization.
The Importance of Capacity Building and How It Can Be Encouraged
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Why capacity building is crucial in NPOs
Much like other businesses, non-profit organisations also need to focus on building the capacity of their entire system. To do this, it’s vital that the management and staff raise the importance of capacity building and bring it on par with programme development. But to do this, an extensive action plan to target the right sectors and build the correct skills over time needs to be implemented.
Image Source: www.shutterstock.com
Strategize The Right Way
Capacity building is one of the most challenging functions of development and can be difficult to plan. Ask these five questions, before organising such a program.
● Whose capacity are you trying to improve?
● What capacities are you building and why?
● When should you build these capacities?
● Who should handle the capacity building program?
● How will you know if you have succeeded?
Finding the answer to these questions can make a big difference in your attempt to build your team’s capacity.
Here are five areas you can focus on to strengthen the NPO
1. Mission and Vision
The first step to strengthening and improving your organisation is to create fundamentals for your company. To that end, ask yourself and your people these questions,
• What is the main function of your organisation?
• Why are you there and what can you bring to the table that’s different from everybody else?
Finding the answer to these questions will give you a clear definition of your organization and will help your staff, board, and stakeholders identify with it. Once you have a clear goal, you will have a better strategy to work with. Strategies help to provide focus for decision making and stand as a yardstick to judge whether a new project suits your strategy.
2. Structuring
Addressing issues dealing with the organisational structure for your NPO can go a long way in strengthening it. You can effectively manage this by assigning clear responsibilities and roles, creating new teams, and spinning off existing ones. However, structuring won’t be of any help, unless the organisational design helps support your infrastructure, systems, human resources, and also your skills, strategies, and aspirations.
3. Culture
Culture is an important part of capacity building and it is a necessity in NPOs, more so than in regular businesses. It’s vital that you contribute enough resources and efforts to accommodate the demands of your organisation’s culture. This culture will hold your organisation together and if your workplace environment is inviting, there’s a good chance you will attract more employees. Make changes to the culture in ways that will build positivity in the workplace, among your staff and volunteers.
4. Accounting, Financial Control, and Auditing
It goes without saying that finance is the lifeblood of any NPO and hence it is vital that this branch is added in the workplace, along with capacity building exercises. Workshops on finance and accounting will give everyone in the organisation a sound skill set in financial management. This process will help employees lead the organisation well and implement projects effectively.
5. Communication
For holistic capacity building, NPOs should have their staff trained on various methods of external communication with stakeholders. This becomes especially important with respect to fundraising communication. Ideally, communication training should cover approaching, signing & retaining donors, corporates or grant making bodies. The communication team should also be well versed in writing concept notes, proposals and pitch documents.
At Vardaan, we have learnt the following lessons in successful capacity building cases:
1. Capacity building has impact on performance
2. Proactive approach to Capacity Building is needed
3. All round efforts are neeed in Capacity Building
4. Capacity building has rub off effects from one area to another
5. Capacity Building must be driven from top
And finally our top three advice to make Capacity Building a success:
1. Resetting aspiration & strategy is the first step towards a dramatic improvement
2. Without leadership & Management, capacity building is not possible
3. Patience, patience & more patience…
Capacity building can really help an NPO achieve its goals and objectives in the best possible way. So get started today! How We Vet NGOs Before Your Money Is Disbursed
As a consulting firm, we, at Vardaan, enable you to reach your Social Responsibility (SR) objective with a carefully planned strategy tailored to suit your needs and requirements. We engage with the ‘doers’ and the ‘givers’ which includes corporates, non-profit organisations, foundations, and other philanthropic entities.
You are privy to this information already and a rundown of our website will give you all the additional details you’re looking for. But that’s not the purpose of this article.
We understand that you’d want to see your funds utilised in the right way to generate maximum impact in the community. So in this edition, we will outline how your funds are going to be disbursed to partners we have carefully vetted.
We follow a standard protocol to verify our NGO clients in addition to customizing the selection for various Corporates as per your CSR needs. The exhaustive process involves several rounds of meetings, visits, interactions, discussions, verifications to identify the right NGO. We also initiate the monitoring and evaluation process ending with the impact assessment report.
The process involves:
1. NGO Selection
a) To select NGOs aligned to company’s focus areas as CSR policy
As your consultant, we understand by principle that you have a certain vision based on which you’d like to implement your SR strategies. To make sure your money is well spent, we go through a lengthy process wherein we choose only those NGOs which align with the ideals you’re choosing to serve.
b) Connect With Them
Once we find the NGO that caters to the cause you’d like to be associated with, we directly establish contact with them to discuss possible collaboration.
c) Fix Meetings
The meeting round is quite extensive as this is the last stage of the selection and every minute detail is laid out and scrutinised to ensure a good fit.
2. Initial Meetings During the initial meeting, we further touch on topics concerning the implementation of the projects, find out if there is any clash of ideas, and finally reach an agreement. 3. Discussions And Coordination This stage is where the contributions of both the parties are discussed and blueprints are created to figure out how we would coordinate with them in the future. 4. Visiting The NGOs Office a) Interact with the NGO team The next step is to visit the NGO’s administrative office and interact with their team to get a better understanding of the projects they are undertaking and the results they are aiming to achieve. b) Organizational Profile This is where you’ll be officially briefed about the organisational environment which includes the services they offer, the mission they are striving to fulfill, and the workforce leading the processes from behind the scene. c) Needs And Challenges Here you will understand the basic needs of the organisation and the various challenges and hurdles the NGO is facing. 5. An Overview Of The Project Once the NGO visit has been scheduled, the next step would involve us taking a tour of the project they are handling. We get first-hand knowledge of the project and get to interact with the individuals and the community that directly benefits from the project. 6. Checking The Documents The penultimate part of the vetting process would involve checking all the relevant documents such as Trust Deed, 80G, and 12A etc… to ensure that the NGO has the right title and check whether they are engaged in a legal tussle. 7. A Proposal From The NGO The ultimate step in the process is where we draw up an official proposal stating what the NGO can offer our clients. With such a comprehensive process in place, we make sure that every single penny spent by our clients on CSR goes to the right places and truly helps to make the world a better place. 8. Confirmation of the projects The NGO selection process ends with the preparation of a memorandum of understanding (MoU) with the partner organisation to reaches an intended common line of action.Laughter, Learning and Sharing: Sandvine Volunteers Visit Shanti Bhavan Children
Upma, Chai & Campus Tour
The day began with the 11th graders meeting and getting to know Sandvine volunteers over a breakfast of vermicelli upma and chai. After the breakfast concluded, the 11th grade class took each volunteer on a guided tour of the Shanti Bhavan campus. The tour covered the classrooms, sports arenas, children’s dormitories, and the variety of wildlife on the campus.
Learning the Way of Life @ Shanti Bhavan
After the school tour, the Sandvine volunteers joined the entire school for assembly, which consisted of singing the official Shanti Bhavan school song, a virtue reading on compassion, the daily news presentation, and two songs by the Shanti Bhavan school choir.
Activities and Debates, Galore!
The volunteers then split into groups and picked different grades for their classroom workshops. Beginning with Kindergarten through 4th grade, the Sandvine volunteers conducted anorigami workshop, while the 6th through 9th graderslearnt about the steps of product development, right from the initial idea to finished product. The 10th – 12th grade students participated in a group discussion at the library, lead by two Sandvine volunteers. The discussion was so engaging the students and volunteers continued debating until almost past lunch time! One of the topics discussed was whether the government should have a role in monitoring the media.
What’s an eventful day without some football?
As the workshops were going on, the 11th and 12th grade Shanti Bhavan boys played a difficult match against a fierce team of Sandvine volunteers. The Shanti Bhavan boys ended up pulling through with a win, 6-3, despite the strength of their competitors!
Lunch and goodbyes!
Everyone gathered for lunch in the dining hall to complete a wonderful morning of activities, and fun! Shanti Bhavan served a delicious lunch of puri, cashew rice, raita, daal, and kesari bath. Before departing, the Sandvine volunteers made a generous donation to Shanti Bhavan, which included books for the school library, clothing and games. The Shanti Bhavan students bade farewell to the volunteers, eagerly awaiting their next visit!