Will Social Stock Exchange really benefit India’s Social Sector?

On July 5, 2019, India’s Finance Minister Nirmala Sitharaman announced that the government plans to create a Social Stock Exchange (SSE) where social enterprises and voluntary organisations can raise capital from impact investors. Sitharaman explained the decision using the following words “It is time to take our capital markets closer to the masses and meet various social welfare objectives related to inclusive growth and financial inclusion”. While the finer details of this decision are yet pending, industry experts have welcomed this decision. This is certainly a big and bold step in a country where income inequality and fast economic growth go hand in hand. So, what does this announcement means for India’s social enterprises and what are some of the positives and concerns about it. Background of Impact Investing Impact Investing is about investing in companies, organisations and funds with the intention of generating a measurable, beneficial social or environmental impact alongside a financial return. The difference between a regular stock exchange and social stock exchange is that the latter seeks to invest in social enterprises, which are essentially revenue-generating businesses but with a twist. For social enterprises, the primary objective is to achieve a social objective such as providing affordable healthcare or sustainable energy solutions. Don’t confuse social enterprises with charities. Charities too have a social mission, but depend solely on charities. While generating profits is essential for the sustenance of a social enterprise, it is not the primary objective. Social Enterprises can be highly profitable as well, but instead of distributing their profits to stakeholders they reinvest the profits in their social programmes. For example, ERC Eye Care is a social enterprise that provides inclusive and affordable eye for all by offering eye care services and consulting at Rs. 50 and optical frames starting at Rs. 99. Impact investors such as Ennovent Impact Investment Holding, Ankur Capital, Beyond Capital Fund and angel investor Sadeesh Raghavan have invested an undisclosed amount in the firm. India has been at the forefront on impact investing and is expected to grow to $6 to $8 billion in 2025, according to a McKinsey study. Started in 2001 with the launch of Aavishkar, India’s first for-profit fund, impact investments have generated an IRR of 11% for $4.5 billion in investments between 2010 and 2016 according to the same study. Amul is the best-known example of an impact enterprise with revenues of over $5 billion. Impact Measurement and Management is critical for Impact Investors. According to a Global Impact Investing Network (GIIN) survey, over 90% of respondents reported performance in line with or exceeding both their impact and their financial expectations. About two-thirds of respondents principally target market-rate returns (66%), and the remaining third are split between those targeting returns closer to market rate (19%) and those targeting returns closer to capital preservation (15%). Impact of Social Stock Exchange on Impact Investments The proposed Social Stock Exchange will be an electronic platform where investors can buy shares of listed social enterprises with a social mission aligned to investor’s interests. The exchange will likely be regulated by Securities and Exchange Board of India (SEBI). In a country where access to funds is a big problem for social enterprises and NGOs, this announcement is a welcome move. In recent years, Indian governments have launched a crackdown on foreign funding of not-for-profit organisations which has resulted in massive decline in the fund flow for this sector. Foreign investments are considered as a way to meddle in Indian affairs and hamper growth by successive governments. With a Social Stock Exchange (SSE), social enterprises would have a new source of financing for their social projects, while giving India the opportunity to highlight independence from foreign investments and bolster the newly acquired superpower status. A common platform can make it easy for social enterprises to access capital in an inexpensive way, while making it easy for impact investors to discover worthwhile investment opportunities and also exit them easily. SSE will also ensure standardisation as listing on SSE will provide a stamp of quality and reduces the need for due diligence for investors. An exchange will also promote healthy competition between social enterprises and the best of the lot will attract more investments. Thoughts about SSE First and most important, the government has to clearly define what kind of organisations will fall in the ambit of the exchange. It is unclear whether the exchange will only be for profitable social enterprises and micro-finance companies or for registered or unregistered non-profits as well. The success of the exchange will largely depend on the framework and processes that will be used to decide which companies can list on the platform. It is also an open question whether social enterprises are equipped to comply with the regulations that come with being a listed entity. Most social enterprises are not good at maintaining records and the use of technology to track their finances is also limited. This could impact the organization’s ability to absorb such large funds and government will have to provide preparatory assistance to such firms before listing them on the exchange. Social Enterprises will also have to build processes and systems to track the use of funds raised and also report their performance periodically. They also need to build an objective way to measure and evaluate impact which is validated by external auditors. Government might also have to relax compliance requirements for NGOs. At the same time, government needs to build enough checks and balances to ensure that the exchange is not used as a conduit to convert black money to white money. It is expected that developments bonds and other bonds like Impact Bonds etc will also be listed herein. The exchange should give a fillip to this much needed instrument which can have a multiplier effect in the social sector. Another hitherto ignored category of donors – the individuals across the length & breadth of the country can pool their resources akin to the mutual fund concept. This will enable small contributions which can then be channelled to impact investments. Social Mutual Funds can play a significant part in the development sector. Entities listed on the Social Stock Exchange will henceforth be able to attract and retain talented and experienced professionals which in turn will create world class organisations delivering high impact and ensuring sustainability. Global SSE Examples Many SSEs have emerged globally in the recent years. Brazil was the first country to setup an SSE in 2013 and many countries have followed suit. Singapore’s Impact Investment Exchange which was setup in 2013 boasts of US$126 million capital unlocked. UK’s Social Stock Exchange has helped their member companies collectively raise £400 million. Canada has its own SVX platform which has helped mobilise $100 million in impact capital for the 100 plus ventures in their programs. Therefore, a number of countries have successful examples of SSEs and India has an opportunity to build one in the South Asia region. But, the success of such SSE depends on the framework and processes that the government puts in place so that the mainstream financial community has enough confidence in making impact investments.

The Significance Of Monitoring CSR Initiatives With A CSR Impact Report

With the updation of the Companies Act in 2013, corporates functioning within India had to make many alterations and additions to their business policies. The mandate on CSR activities was one such addition. While most companies have now aligned themselves with the burgeoning CSR market, there remains a major gap in analysing the impact of their initiatives. Let’s take a look at why it’s absolutely imperative for companies to have a fool-proof impact report system to get the most out of their CSR projects. Why A CSR Impact Report Is Required? Companies are more than willing to fund NGOs and launch CSR initiatives of their own, as they can not only create lasting change in society, but also solidify their goodwill in the market. They are investing parts of their profits directly in sectors like health, education, energy, environment, women and children welfare, and disaster management. In the attempt to spend on their CSR activities, companies are actually losing sight of the main issue—the impact of their CSR fund spends. In the end what matters the most is the impact they have on society. A Social Impact Assessment (SIA) or a CSR Assessment can help a company analyse the relevance and impact of its CSR projects. It also helps companies understand whether the right mechanisms to achieve the objectives were used, and finally, if all the goals set at the beginning of the program were met. Current CSR Funding Scenario In India Many companies end up investing a lot of money in different sectors without thinking about the long term effects of the same. For example, suppose a company built a school in a remote village of India. However, the school never opened due to a lack of teachers. While the intent was right, the company didn’t spend more resources on actually ensuring that the structure they built became a center for learning. Doing a thorough background study and speculating on the future are thus important considerations before launching a CSR initiative. How To Create Impact With CSR Funding? It’s important to tap into local resources and make the community of the target area a part of the development projects. It’s equally important to make them aware of any changes that would alter their future for the better. For instance, companies can offer HYV (high-yielding variety) seeds to the farmers of a village for a better yield. However, it would be impactful only if the farmers were taught about the care and conditions required to grow these crops. A great way to measure the impact of CSR funding is by setting up a ‘Monitoring Committee’. This committee would ensure that everything is perfect, right from the planning of the initiative to its maintenance. Periodic visits to the project site and routine reviews would eliminate any flaws or issues. A CSR Assessment or CSR Impact Report, thus, is crucial to any CSR project and should include the ideas and feedback of all the stakeholders. This report should be reviewed on a regular basis and any changes should be documented so that the project implementation team is well aware of it. Independent Assessments: Third party assessment is another thing that the corporates can consider. This would help in proper evaluation of the company’s initiatives and the impact they have on society as a whole. An unbiased and independent organisation would always be a better judge of their CSR initiatives than an internal team. A third-party observer would not only look after the expenditure, but also deliver proper feedback ensuring the money is not spent in vain, and that company brings substantial changes to society.   Social Return on Investments (SROI) Going a step ahead would be to undertake the social return on the amounts invested towards the various initiatives, projects & intervention. One needs to evaluate the SROI ratio for Intervention program to understand that for every rupee invested what is the social value created.  Companies like Hindustan Unilever, Jindal Stainless Steel and Ambuja Cements, amongst others have published SROI Reports.   Image References: https://upload.wikimedia.org/wikipedia/commons/4/46/Primary_Laos.jpg https://upload.wikimedia.org/wikipedia/commons/thumb/6/63/Elementary_School.jpg/1280px-Elementary_School.jpg

CSR Report: Key Factors And Presentation

Businesses small and large, private and public, are observing significant progress executing corporate social responsibility (CSR) strategies & initiatives into their structures; however, their endeavours do not end at that point. The more successful companies generate a CSR report illustrating their drives. These reports can be unique and flexible, just like the institutions they represent and should express the vision, corporate values, and culture. Why A Company Should Produce A CSR Report?
  • To benchmark an organization’s operations and result, in society and the environment, in line to know where and how they can advance.
  • To convince stakeholders that a company is financing environmental and community stewardship. 
Key Elements CEO’s Letter The first section of the report is often a letter from the CEO. These letters are important because they give readers a strong sense of the degree of the company’s commitment to CSR programs. Letters that address specific CSR challenges, accomplishments from the previous year and goals for the next, the resources used to make a certain CSR program work – these topics can give readers a better idea of the company’s initiatives. Focus More On The Future And Less On Past Success The point of a CSR report is to explain and exhibit how business was handled in the past so a company can frame a plan to do better in the future.  While sharing the progress of CSR strategy is good, dwelling on the past CSR achievements can lessen the focus on future goals. A report without definite goals for the next year is a boat with no compass.  Being clear about the future helps the stakeholders and the company measure the success of that plan. Transparency & Acceptance goes a long way How can an automobile company talk about social responsibility? Within reason, they should talk about everything, not just the information the company feels comfortable sharing. Many are aware that corporate social responsibility is the ride, not the destination, and thus, being truthful with your readers can go a long way. This can be accomplished with a simple statement like: “We are giving a valuable service that helps people with XYZ and while we acknowledge that the consumption and the creation of our service do have consequences on the environment, we are looking at techniques to reduce our negative impact.” Avoiding a foreseeable negative press Centre the report on responsible workplace conditions and sustainable practices as opposed to generosity.  How a company makes a profit than what it does with its profit, is what CSR is all about.  If a company talks about its CSR efforts on the contributions it made and overlooks its toxic child labour practices and chemical pollution, the media will have a blast. Authenticity is paramount Try to incorporate support and testimonials by third-parties: shareholders, consumers, charitable organizations – what others say about carries greater importance than what you speak about yourself. Data credibility & facts The public and the stakeholders want to see transparency in the company’s efforts and mission, so be honest. That transparency can intensify credibility and reputation, thus changing critics into supporters and supporters into advocates. Back claims with statistics and legitimate sources of data. Manage risks, build trust, explain operational methods and promote stakeholder involvement. Presenting A CSR report The intended audience of these reports include employees, customers, media, suppliers, NGO’s and government representatives. To maximize the effectiveness of this, the information strategy should be planned early in the report development process. Include case studies. This will humanise the report and connect with the readers. Approaches That Can Deliver Benefits While Presenting A CSR Report: Aligning CSR reports with the company’s broader stakeholder engagement like investor relation meetings and distribution of annual reports. Providing data to decide what mode of engagement is best suited to reaching a target audience, i.e mail outs, annual general meetings, press releases, websites, mailing and advertising.   Having read this, you should have no trouble whipping up your next CSR report and subsequent presentation. At Vardaan, we guide companies draft impactful CSR reports, sustainability reports  that caters to the above best practices among other strategies.   Image References: https://pixabay.com/en/environmental-protection-environment-683437/ https://commons.wikimedia.org/wiki/File:Kids_in_Rishikesh,_India.jpg

Retaining Talent of your Company through CSR

It’s a common practice of most talented employees to look for better jobs that offer not just higher monetary benefits, but also better emotional benefits. Losing such valuable assets can pose a threat to your organisation, and more often than not, replacing the talent can be quite a challenge. CSR is a great approach to retain these invaluable assets and boost your company’s growth and success rates. Retaining Talent CSR What is CSR? CSR or Corporate Social Responsibility is a business concept that adds meaning to an employee’s day-to-day work. The concept spreads across various worldly elements including the environment, health and safety, human rights, contributions to a nation’s developing economy, and even working conditions within the country. Whether it’s for the benefit of the environment or to reduce poverty around you, CSR ensures longevity, sustainability and growth which is a rewarding aspect for your organisation. The current generation is motivated by personal values linked to their career. While profit and business impact is critical to the company, through CSR, employees can also look to making an impact on the society through their regular work. This incorporates sustainability into the daily work process—a factor that can be effectively achieved through CSR. A convenient way to achieve this is just spending 2% of the profits, as CSR ensures tenability and promotes a healthy advancement in the company’s development. How To Incorporate CSR? Despite the mandatory rule to integrate CSR in a company’s work operations, many organisations have failed to do so, posing a risk to their own sustainability without even realising it. Let’s take a quick look into how companies can be pushed into incorporating CSR in their policies.
  • Setting The Right Mindset
An environment that encourages individual’s initiatives and also provides scope for employees to take some action can prove helpful in the long run. This not only helps retain top talent, but also helps your organisation meet the high expectations set for it by society. It also makes room for broader markets, ideas and innovation—even if in the smallest of aspects—that make your workflow efficient and faster. By shifting the focus off of short-term goals to bigger social causes, you create an environment that values all the stakeholders involved and one that encourages several possibilities. The changed mindset ensures newer revenue streams, expanded core capabilities, and a competitive advantage in emerging markets—all aspects that increase the company’s success rates dramatically.
  • Women Empowerment
Feminism is a concept that has been a topic of concern for several decades now, and at a global level. Despite a drastic decrease in female infanticide, child marriages, child labour, and an increase in the education of the girl child, the number of women working in firms across the country are quite alarmingly low. 60% of the companies across the country have a proportion of less than 10% of female employees. CSR can extend its aid in social causes by providing career opportunities to women. Providing support to women who are interested in enterprise formation, specially through financial, marketing, and training components is a simple step that could be taken towards women empowerment.
  • Equality For The Differently Abled
A simple way to address the differently abled through CSR would be to hire talented individuals who are facing the challenge of disability. In fact, it’s one of CSR’s policies to include the differently abled as at least 10% of the entire workforce. This adds to the diversity of the company, which increases the company’s social impact. It also adds to the overall value and reputation of your firm, giving you the benefit of obtaining a multitude of clients, many of whom are sensitive to factors such as these. It is important for an organisation to provide for a challenged individual in not just social but also the legal aspects—which include unique policies, commitments, and actions that might vary from the regular system.
  • Motivation At Each Level
The motivation to engage in social activities does not depend on an organisation, but on each and every individual of the company who can spark a change—be it the CEO or the junior employee. Individuals within the company, who are constantly involved in the work processes, are in a convenient spot to gauge the company’s assets, network of resources, distribution channels, and market share. They can easily come up with innovative solutions for the challenges faced within the company, as well as other social obstacles that the organisation is likely to face. Even simple ideas like reusing and recycling, or energy conservation drives within the company, are goals that employees can work towards in addition to their usual day-to-day tasks, which on the long run has a positive impact on CSR and your firm’s success. The basic mandate of 2% of CSR integrated in your organisation enhances its reputation dramatically. It not only helps you support social causes, but also encourages an environment for innovation and expansion into new horizons, which eventually lead to retaining top talent and amplifying success rates within the organisation. At Vardaan, we provide professional advice on CSR to corporate companies, NGOs, businesses, philanthropic entities, and social enterprises. We provide assistance through baseline studies, CSR compliances, impact assessment, and advice on social responsibilities and the option of the right programme and partners. At Vardaan, we also provide corporates access to our fund-raising capabilities, proposal writing services, impact reports, and capacity building advisory services to implement CSR seamlessly. With a mission to do good for the society and enhance your firm’s returns, we emphasise on originality, respect, and an unbiased approach through our services. Our aim is to ensure that we are both, thought and action leaders in the world of CSR in India. Hence this evening when your office shuts, CSR will ensure that your most valuable assets – Employees return & continue to work for your Company. Image references:

CSR Stories: Communicate it Loud and Proud

Words can tell a great story, but gone are those days. Today, especially when communicating CSR stories, we can go by the saying “a picture is worth a thousand words.”

In fact, communication is a crucial component of any CSR strategy, and shouldn’t be dealt with haphazardly. Failure to notify external and internal stakeholders may keep them in the dark and can lead to a mistaken understanding of a company’s CSR purposes and objectives. As stakeholders are one of the reasons why CSR strategies exist in the first place, they should always be updated on CSR activity. Words, data measurements, and statistics are definitely essential in sharing a company’s focus on CSR, but using more visual and compelling details such as testimonials and case studies to accurately represent a dedication to sustainability, that’s the way to break through. In order to get noticed, bring in a powerful and compelling story that catches the attention of your audience. Having to articulate an authentic story is vital for engaging the target audience to interpret your vision into reality. Knowing Your “Why” Storytelling is imperative to expanding opinions that matter. Most powerful presenters begin with a story about personal impulses that led to the breakthrough idea. A great opening point for crafting your personal “I” narrative is to answer the question, “Why?” As agents of change, sustainability experts prevail outside the pattern of the mainstream community. Uniquely inspired, it presents itself in the terms and words used to contextualize the project. Give Information, Inspiration and Application Data is extremely crucial, but numbers alone cannot influence people. A heartwarming story can, at least, prime the artistic mind to understand the possibilities within the data. Good communicators use information and inspiration, as well as a third procedure: application. Teach your ideas, and motivate the audience to do the same. News: Your Story Once the “I” story is down, turn the content plan into media-sized bites to help communicate a memorable and consistent message that would build your brand trust. A key way to encourage media interest is with compelling statistics and data. Appealing customers through cold calls to action are in full power, especially on social media. No Picture-Perfect Company It is natural for organizations to present only the good side of their company. But stakeholders can be suspicious if all seems too good to be true and understand that as a sign of hiding. CSR ventures should not be portrayed as the organization’s only purpose. CSR activities are combined with the company’s business, and this should be made clear in the CSR stories. Be Relatable To leave a place for communicating with the audience, stay adaptable. Make your story flexible by recording it in classified pieces so that it will be easy to mix and match. Communication involves the packaging of ideas for diverse audiences and is an essential skill for agents of change. Far more nuanced than it appears, communication involves a broad range of techniques and strategies. Storytelling is one of them — but it’s a significant one. Breaking systems and changing them takes a lot of work, and it can push anyone out of their comfort zone. The amazing thing about keeping a narrative in arsenal is this: people can shoot down your date or ideas, but one thing they cannot deny is the story. Image References:

CSR Compliances – Permitted areas of intervention & Computation under The Companies Act

Although there has been a mass emergence of NGOs and charitable institutions over the past few years, India continues to be veiled by socio-economic issues that are detrimental to its progress. The government sees this as a major challenge and has introduced policies to eradicate it completely. The main objective—social, economic, and environmental development to pave the way for self-sufficiency and sustainability. One of the biggest steps towards securing a better future for the company came in the form of the Corporate Social Responsibility mandate. Section 135 of the Companies Act, 2013 defines CSR as “a way of conducting business by which corporate entities visibly contribute to the social good.” In other words, socially responsible companies do not use resources and engage in activities to increase their profits but to blend economic, social, and environmental objectives with their own operations and growth. Does Your Company Make The CSR Cut? Until the Companies Act stepped in to make CSR mandatory for corporations, it was merely a voluntary step. Well, the times have changed. According to the Act, every private or public company in India, with a net worth of INR 500 crore, a turnover of INR 1,000 crore, or a net profit of INR 5 crore needs to contribute a minimum of 2% of its average net profit in the past 3 financial years to CSR activities. However, failure to make the required disclosure in the Board report results in the following penalties under Section 134 of the Companies Act:
  • A minimum fine of INR 50,000, which can go upto INR 25 lakh
  • Imprisonment for a term extending up to 3 years with a minimum fine of INR 50,000 that can go upto INR 5 lakh
Areas Of Focus Under CSR Under Schedule VII of the Companies Act, the CSR activities practised by corporations should focus on certain areas. However, note that the areas, mentioned below, are open to interpretation as per the company’s discretion as long as they encapsulate the essence of the subjects .
  • Efforts to terminate hunger, poverty, and malnutrition, in addition to, focus on health care , preventive health care, and making safe drinking water accessible to the public
  • Promotion of proper sanitation practices including contribution towards Swachh Bharat Kosh devised by the Central Government
  • Construction of shelters for women, elderly, and orphans; encouraging gender equality, women empowerment, and curbing discrimination of the economically and socially backward masses
  • Endorsing education and paying extra attention towards education and training of children, elderly, women, and differently abled in order to increase employment opportunities and provide quality livelihood
  • Respecting the ecology, environment, and wildlife through sustainable approaches and nurture practices to maintain air, soil, and water health besides contribution to the Clean Ganga Fund advocated by the Central Government in order to reverse the damages done to the River Ganga
  • Promotion and training of athletes participating in rural, paralympic, national, and Olympic events
  • Safeguarding national heritage, art, and culture; restore monuments holding historical significance; configuring the setup of public libraries; and developing traditional arts and handicrafts
  • Adopting measures to protect the interest of war veterans, widows, and their dependents
  • Contribution towards Prime Minister’s National Relief Fund, Emergency Fund, or any other funds set up by the Central Government for relief, socio-economic development, and welfare of SC, ST, OBCs, minorities, and women
  • Financial aid to technology incubators situated within academic institutions, approved by the Central Government
  • Slum area and rural development
Activities Not Considered As CSR As per the Companies Act (2013), CSR activities should be implemented as a project or a programme. However, they should not include the following:
  • CSR activities practised outside India
  • Practices focused on employees and their immediate dependents
  • Events such as advertisements, marathons, sponsorships, television programmes, awards, and charitable contributions
  • Contributions made towards political figures/parties
  • Expenses incurred as a result of any act/laws such as Land Acquisition Act or Labour Laws.
Computation Of CSR Expenditure As mentioned earlier, companies need to spend at least 2% of their net profit of the past 3 financial year on CSR activities. It’s the duty of the Board of Directors to ensure that the stipulated amount is being spent on CSR initiatives. However, it’s important to note that if profit computation has been done under the Companies Act (1956), they needn’t be recomputed under the 2013 Act. Given below are the particulars as per Section 198: In the process of computation, credit shall not be awarded for the following amounts:
  • Excessive surplus in profit and loss account upon enumeration of asset or liability at fair value
  • Profits obtained through premiums on shares and debentures that are issued or sold by the company
  • Profits fetched on the sale of any undertakings of the company or its subsidiaries, and profits of capital nature
  • Profits made on the sale of forfeited shares by the company
  • Variation of carrying amounts for an asset or liability identified in equity reserves
  • Gains made on the sale of any fixed assets under the company’s undertaking(s), unless the company’s business itself deals with the sale or purchase of the aforementioned assets. However, if the sale amount of the asset exceeds the written down value, credit shall be awarded for the excess as long as it doesn’t exceed the difference between the original cost of the fixed asset and its written down value
The listed sums below shall not be deducted whilst making the computations:
  • Variation in the carrying amount of an asset/liability under equity reserves, or excess in profit or loss account during unbiased, potential market price approximation of the asset/liability
  • Super tax and income tax to be paid by the company under the Income Tax Act (1961) or any other tax levied on the company’s income that is not a part of the tax imposed by the Central Government on excess, abnormal profits, or special circumstances
  • Loss of capital nature or undertaking(s) of a company without the inclusion of the excess on the written down value of any asset that is demolished, discarded, or sold over its scrap value or sale proceeds
  • Voluntary compensations, payments, and damages made otherwise in the case of a liability originating from a breach of contract
The fact that CSR initiatives brought about by the Companies Act will transform corporations and the lives of people is undeniable. Of course, there are political setbacks and loopholes to deal with. However, it must be seen as the right thing to do whilst keeping the nation’s progress in mind.   Image References:   shutterstock shutterstock

Baseline Surveys – Choosing The Right NGO For CSR Funding

Companies in India with a net worth of INR 500 crore, a turnover of INR 1,000 crore, or a net profit of INR 5 crore need to contribute a minimum 2% of their net profit in the past financial years to CSR activities as per the Companies Act 2013. Most corporates prefer to implement this responsibility through NGOs that are already working for the betterment of the society. Tying up with an NGO not only helps the company achieve their social goals but also allows them to improve their brand image. While tying-up with an NGO seems like the easiest thing to do, finding an NGO worth funding is not. A baseline survey is one of the methods used by corporates to pick an NGO to sponsor as a part of their CSR initiatives. Let’s look at what this method entails. Baseline Survey – The Head and Tail of It Baseline survey, in the simplest form, is the analysis of a current situation to help identify the starting point of any project. The purpose is to build an information base to assess and monitor the progress and effectiveness of a project if it has already been completed.  The data collected also helps to decide whether starting a project is worth it in the first place. With this method, tools and instruments of the highest standard are designed for the collection of data to make cross-site comparisons easy. A baseline survey helps in choosing NGOs that use a planned approach in their developmental activities, and focus on the general welfare and rights of the unprivileged groups in society, environmental concerns, and animal welfare. Generally, an external organization is hired to carry out the baseline survey work. Though sometimes, an internal project management team can also carry out the survey. The below listed are few areas to be assessed before selecting the implementing partners. Objectives and geographic reach A well-established NGO may rank well on governance and processes but may not have a suitable project that has defined in the CSR policies of the company. Hence the first and most important is to understand the vision and objectives of the NPO and ensure that it is in line to the CSR goals of the company.  Secondly the community connects. A national level NGO may rich with name and fame but may not be able to perform well at your desired location compare to a local NGO in the area. Impact One of the most important factors that companies should look at is the impact of an NGO’s programs. Comparing the beneficiaries number while choosing implementation partners is not feasible because of varied definitions of impact across the sector, as well as the metrics used to determine impact. However an eye in to the past activities with logic may provide a picture of the same. Scalability & Sustainability The ability to scale up and its sustainability plans are a matter of concern before one partner with an NGO.  It is important because NGOs should capable to build their capacity or to widen their reach as per the needs or demand of both the society and donor as well. Today the capacity and its reach of the identified NGO might be sufficient enough to take up the CSR activities of your company. But in future as the company grows, the NGO also should be ready to widen their operation. On the other hand the sustainability plans of implementing partner are also important. A block in the flow of fund in any reason should not discontinue the project in halfway.   Transparency The problem of reporting is compounded by the lack of adequate regulation for NGOs to disclose information to the public, resulting in irregular reporting and ad hoc reporting procedures. This presents a serious problem to companies that require information about the NGO and their work for their own compliance.  A Comprehensive due Diligence NGOs applying for CSR funds need to submit a few documents, the list of which depends on the social objectives of the concerned corporate. These documents are properly scrutinized and only then the application taken forward. The list of documents includes:
  • Registration Certificate under Section 12A under Income Tax Act, 1961
  • Trust Deed / MoA of the organisation
  • The NGO has valid 12A or 80G certificate
  • Mission and vision statement of the NGO
  • IT Exemption Certificate under Section 80G
  • IT Exemption Certificate under Section 35AC, if available
  • Permanent Account Number (photocopy of the card)
  • Annual Report of past three years
  • Past two years external audit reports (if valid) 
Baseline Surveys – How Do They Help? Most companies have a CSR committee that specifically handles all their CSR activities. This includes hiring an external organisation to carry out the baseline survey, evaluating their report, and then making a choice while keeping the company’s objectives in mind. Without a proper baseline study, it becomes difficult to monitor and evaluate the performance of various NGOs to select one. Most NGOs work on specific areas like children and women welfare, drinking water and sanitation, education for all, animal welfare, environmental degradation, proper disaster management, and rural development. The choice depends on the objectives and goals of the concerned corporate and a baseline survey helps in making the selection process easier. A baseline survey also helps in evaluating the future performance of NGOs by setting realistic indicators for achieving their future goals and targets. An NGO might approach a corporate with a specific program in mind for which it requires funding. The corporate can then opt for a baseline survey to analyze and evaluate their program and take a final call on the sponsorship. Corporates can conduct these surveys even when not approached by an NGO and can reach out to one if they see favorable results. Apart from helping a company pick an NGO to fund, a baseline survey can help in the following ways:
  • It helps in understanding the primary and specific objective of various social programs and determining how realistic they are.
  • It helps identify the organizational capacity and the background of the NGO and whether it can actually carry out the project and ensure its success.
  • With a baseline survey, the corporate can know the nature of the NGO – whether it’s community, local, or national-centric, along with the core activities and purpose of the organization.
Some of the other areas covered in baseline surveys include project management skills and expertise, length of existence, organization structure, and target population group. A baseline survey, if used efficiently, can be of great help to corporates who are looking to finance a NGO in an effort to expand their CSR horizons.   Image Reference: shutterstock wikimedia.org

The Importance of Capacity Building and How It Can Be Encouraged

In the last few few years there has been an increased emphasis on the importance of capacity building to Non-profit organisations (NPO) in order to promote sustainable development. The term ‘capacity building’ defined as enabling non-profit leaders and organisations develop skills, knowledge, capabilities and resources to make their work more effective. Image source: www.wikimedia.org Why capacity building is crucial in NPOs Much like other businesses, non-profit organisations also need to focus on building the capacity of their entire system. To do this, it’s vital that the management and staff raise the importance of capacity building and bring it on par with programme development. But to do this, an extensive action plan to target the right sectors and build the correct skills over time needs to be implemented. Image Source: www.shutterstock.com Strategize The Right Way Capacity building is one of the most challenging functions of development and can be difficult to plan. Ask these five questions, before organising such a program. ● Whose capacity are you trying to improve? ● What capacities are you building and why? ● When should you build these capacities? ● Who should handle the capacity building program? ● How will you know if you have succeeded? Finding the answer to these questions can make a big difference in your attempt to build your team’s capacity. Here are five areas you can focus on to strengthen the NPO 1. Mission and Vision The first step to strengthening and improving your organisation is to create fundamentals for your company. To that end, ask yourself and your people these questions, • What is the main function of your organisation? • Why are you there and what can you bring to the table that’s different from everybody else? Finding the answer to these questions will give you a clear definition of your organization and will help your staff, board, and stakeholders identify with it. Once you have a clear goal, you will have a better strategy to work with. Strategies help to provide focus for decision making and stand as a yardstick to judge whether a new project suits your strategy. 2. Structuring Addressing issues dealing with the organisational structure for your NPO can go a long way in strengthening it. You can effectively manage this by assigning clear responsibilities and roles, creating new teams, and spinning off existing ones. However, structuring won’t be of any help, unless the organisational design helps support your infrastructure, systems, human resources, and also your skills, strategies, and aspirations. 3. Culture Culture is an important part of capacity building and it is a necessity in NPOs, more so than in regular businesses. It’s vital that you contribute enough resources and efforts to accommodate the demands of your organisation’s culture. This culture will hold your organisation together and if your workplace environment is inviting, there’s a good chance you will attract more employees. Make changes to the culture in ways that will build positivity in the workplace, among your staff and volunteers. 4. Accounting, Financial Control, and Auditing It goes without saying that finance is the lifeblood of any NPO and hence it is vital that this branch is added in the workplace, along with capacity building exercises. Workshops on finance and accounting will give everyone in the organisation a sound skill set in financial management. This process will help employees lead the organisation well and implement projects effectively. 5. Communication For holistic capacity building, NPOs should have their staff trained on various methods of external communication with stakeholders. This becomes especially important with respect to fundraising communication. Ideally, communication training should cover approaching, signing & retaining donors, corporates or grant making bodies. The communication team should also be well versed in writing concept notes, proposals and pitch documents. At Vardaan, we have learnt the following lessons in successful capacity building cases: 1. Capacity building has impact on performance 2. Proactive approach to Capacity Building is needed 3. All round efforts are neeed in Capacity Building 4. Capacity building has rub off effects from one area to another 5. Capacity Building must be driven from top And finally our top three advice to make Capacity Building a success: 1. Resetting aspiration & strategy is the first step towards a dramatic improvement 2. Without leadership & Management, capacity building is not possible 3. Patience, patience & more patience… Capacity building can really help an NPO achieve its goals and objectives in the best possible way. So get started today!

How We Vet NGOs Before Your Money Is Disbursed

As a consulting firm, we, at Vardaan, enable you to reach your Social Responsibility (SR) objective with a carefully planned strategy tailored to suit your needs and requirements. We engage with the ‘doers’ and the ‘givers’ which includes corporates, non-profit organisations, foundations, and other philanthropic entities.

You are privy to this information already and a rundown of our website will give you all the additional details you’re looking for. But that’s not the purpose of this article.

We understand that you’d want to see your funds utilised in the right way to generate maximum impact in the community. So in this edition, we will outline how your funds are going to be disbursed to partners we have carefully vetted.

We follow a standard protocol to verify our NGO clients in addition to customizing the selection for various Corporates as per your CSR needs. The exhaustive process involves several rounds of meetings, visits, interactions, discussions, verifications to identify the right NGO. We also initiate the monitoring and evaluation process ending with the impact assessment report.

The process involves:

1. NGO Selection

a) To select NGOs aligned to company’s focus areas as CSR policy

As your consultant, we understand by principle that you have a certain vision based on which you’d like to implement your SR strategies. To make sure your money is well spent, we go through a lengthy process wherein we choose only those NGOs which align with the ideals you’re choosing to serve.

b) Connect With Them

Once we find the NGO that caters to the cause you’d like to be associated with, we directly establish contact with them to discuss possible collaboration.

c) Fix Meetings

The meeting round is quite extensive as this is the last stage of the selection and every minute detail is laid out and scrutinised to ensure a good fit.

2. Initial Meetings During the initial meeting, we further touch on topics concerning the implementation of the projects, find out if there is any clash of ideas, and finally reach an agreement. 3. Discussions And Coordination This stage is where the contributions of both the parties are discussed and blueprints are created to figure out how we would coordinate with them in the future. 4. Visiting The NGOs Office a) Interact with the NGO team The next step is to visit the NGO’s administrative office and interact with their team to get a better understanding of the projects they are undertaking and the results they are aiming to achieve. b) Organizational Profile This is where you’ll be officially briefed about the organisational environment which includes the services they offer, the mission they are striving to fulfill, and the workforce leading the processes from behind the scene. c) Needs And Challenges Here you will understand the basic needs of the organisation and the various challenges and hurdles the NGO is facing. 5. An Overview Of The Project Once the NGO visit has been scheduled, the next step would involve us taking a tour of the project they are handling. We get first-hand knowledge of the project and get to interact with the individuals and the community that directly benefits from the project. 6. Checking The Documents The penultimate part of the vetting process would involve checking all the relevant documents such as Trust Deed, 80G, and 12A etc… to ensure that the NGO has the right title and check whether they are engaged in a legal tussle. 7. A Proposal From The NGO The ultimate step in the process is where we draw up an official proposal stating what the NGO can offer our clients. With such a comprehensive process in place, we make sure that every single penny spent by our clients on CSR goes to the right places and truly helps to make the world a better place. 8. Confirmation of the projects The NGO selection process ends with the preparation of a memorandum of understanding (MoU) with the partner organisation to reaches an intended common line of action.

Laughter, Learning and Sharing: Sandvine Volunteers Visit Shanti Bhavan Children

When volunteers from Sandvine Technologies, Bengaluru, wanted to carry out a CSR initiative that would touch lives deeply, Vardaan planned for an activity-filled day with the children at Shanti Bhavan. It turned out to be a day full of laughter, learning and sharing for both the children and the volunteers.     Upma, Chai & Campus Tour   The day began with the 11th graders meeting and getting to know Sandvine volunteers over a breakfast of vermicelli upma and chai. After the breakfast concluded, the 11th grade class took each volunteer on a guided tour of the Shanti Bhavan campus. The tour covered the classrooms, sports arenas, children’s dormitories, and the variety of wildlife on the campus.   Learning the Way of Life @ Shanti Bhavan   After the school tour, the Sandvine volunteers joined the entire school for assembly, which consisted of singing the official Shanti Bhavan school song, a virtue reading on compassion, the daily news presentation, and two songs by the Shanti Bhavan school choir.   Activities and Debates, Galore!   The volunteers then split into groups and picked different grades for their classroom workshops. Beginning with Kindergarten through 4th grade, the Sandvine volunteers conducted anorigami workshop, while the 6th through 9th graderslearnt about the steps of product development, right from the initial idea to finished product. The 10th – 12th grade students participated in a group discussion at the library, lead by two Sandvine volunteers. The discussion was so engaging the students and volunteers continued debating until almost past lunch time! One of the topics discussed was whether the government should have a role in monitoring the media.   What’s an eventful day without some football?   As the workshops were going on, the 11th and 12th grade Shanti Bhavan boys played a difficult match against a fierce team of Sandvine volunteers. The Shanti Bhavan boys ended up pulling through with a win, 6-3, despite the strength of their competitors!   Lunch and goodbyes!   Everyone gathered for lunch in the dining hall to complete a wonderful morning of activities, and fun! Shanti Bhavan served a delicious lunch of puri, cashew rice, raita, daal, and kesari bath. Before departing, the Sandvine volunteers made a generous donation to Shanti Bhavan, which included books for the school library, clothing and games. The Shanti Bhavan students bade farewell to the volunteers, eagerly awaiting their next visit!